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Recruitment privacy statement

 Ashfield District Council Privacy Policy – Recruitment

Our contact details

  • Name: Kate Hill
  • address: Council Offices, Urban Road, Kirkby in Ashfield, Nottinghamshire NG17 8DA
  • telephone: 01623 463100
  • email:

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name and contact details)
  • Date of birth
  • Gender and Gender reassignment
  • Ethnic Origin
  • Nationality
  • Religion
  • Sexual orientation
  • Sexual identification
  • Disability

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • For the purposes of processing your recruitment request/application. Which includes: Shortlisting, testing, Interviews and assessments, and pre-employment checks.

We also receive personal information indirectly, from the following sources in the following scenarios:

  • For the purpose of fulfilling DBS checks from the Disclosure and Barring Service
  • Referees as identified by the applicant

We use the information that you have given us in order to process your recruitment application and undertake pre-employment checks.

We may share this information with Disclosure and Barring Service, Nottinghamshire Police, East Midlands Councils, Thomas International.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting

How we store your personal information

Your information is securely stored.

We keep the information gathered as part of this process for six months following the final interview date, if you are unsuccessful. We will then dispose your information by receiving a triggered notification from our systems that your data is due to be destroyed. This will be manually reviewed and destroyed in line with our retention policies.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us by email at if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

  • post:
        Information Commissioner’s Office


        Wycliffe House


        Water Lane






      SK9 5AF
  • telephone helpline number: 0303 123 1113
  • website:

Version date: 02/04/2024